Give suppliers a defined task
A functional tender defines the required operation while leaving room for viable supplier alternatives. It describes loads, flows, peaks and the conditions for measuring performance. Replenishment, returns, shared transport and downstream work are included where they affect the required output.
We compare different technologies against these requirements and clarify who is responsible for the layouts, ERP changes, controls, building work, installation, tests and support. For each substantial part of the work, the comparison states whether it is included, priced as an option, assigned to another party or still unresolved.
What you receive
Functional requirements and tender package
Processes, performance requirements, layouts, scope boundaries, interfaces and acceptance criteria appropriate to the procurement stage.
Comparable supplier responses
A common response structure and written clarifications for deviations, exclusions, dependencies and client inputs. Alternative proposals explain the changes they require in warehouse operation.
Technical and commercial comparison
Base scope, options and missing work, plus licences, maintenance, support and spare-parts provisions. Price differences remain linked to performance and delivery conditions.
Award recommendation
A recommendation with reasons, unresolved conditions and the points to settle before placing the order. The client retains the award decision.
Choose when to make the full commitment
Some projects need paid supplier engineering before the client can place a firm installation order. Tidira can define what that planning stage must deliver and what the client needs to decide afterwards. Selecting one planning partner reduces competition; retaining two comparable finalists adds planning cost and coordination. Open-book pricing shows the agreed costs and changes, but a price comparison still needs competing offers.
Illustrative procurement example
Two offers, one required operation
Suppose one proposal has a lower price and the other includes more software and commissioning work. Their quoted picking rates also use different assumptions.
- 01
Reconcile performance
Ask both suppliers to demonstrate the same order mix and concurrent replenishment, with the agreed staffing and downstream capacity.
- 02
Reconcile cost and responsibility
Identify ERP changes, interfaces, building work, tests and ramp-up support. Obtain prices for missing work or include an estimate with its assumptions stated.
- 03
Set the award conditions
Resolve material deviations, agree how performance will be demonstrated and define how changes will be priced. Base the recommendation on the operation each offer provides and its total cost, with remaining conditions stated.
The preferred offer depends on the actual proposals, clarifications and supporting evidence.